Training

PARAVAC project aims to increase the critical mass of skilled scientists and technicians in research fields of the 4 scientific work-packages by supporting the mobility and training of researchers and advanced students. These activities will be focused particularly in young researchers and post-graduate students from INCO countries participating in the project. Two training activities are planned:

1) Short term stays (STS) will include stays (one week to 3 month-length) of project partner researchers in labs from other partners. The aim of STS is to get training in technologies to be used during project implementation. Exceptionally STS can also be used to attend courses organised externally with the aim of preparing examination to obtain European or American Veterinary Colleges.

2) Training courses and workshops: Several laboratories involved in the project have extensive experience in organizing scientific training at a number of levels, ranging from the individual training of students and visiting workers, through organized workshops to specific training courses focused on particular scientific topics.

A central budget for training has been allocated to partner 10 (UCO) to support training

activities such as mentioned above. Rules for common budget for training can be obtained in the following link.


PARAVAC

Rules for using common budget for training

 

The EU project: Vaccines against helminth infection-PARAVAC, project number: 265862, includes a common budget for training (CBT) which is allocated into budget of partner 10 (Universidad de Córdoba- UCO). This budget is foreseen in the section “other” of A3.1 form of partner 10 and is composed of 320,000.00 € (200,000.00 direct costs plus 120,000.00 indirect costs). This budget was designated to support stays of young researchers in labs from other partners (training stays), training courses and workshops. CBT will not support expenses to attend Congresses.

Expenses to support stays of researchers in labs from other partners (training stays) will be certified by partner 10 (UCO) if all requirements (se section 1.3.3) are accomplished by users. Expenses for organising training courses and workshops will be certified by the organising partner, in that case partner 10 will transfer the budget for supporting the activity and the organising partner is responsible for certifying all expenses related with training courses or workshops.

 1. Short term stays

Short term stays (STS) will include stays (one week to 3 month-length) of project partner researchers in labs from other partners. The aim of STS is to get training in technologies to be used during project implementation. Exceptionally STS can also be used to attend courses organised externally with the aim of preparing examination to obtain European or American Veterinary Specialties.

Common budget for training will support:

1.1.- Travel expenses:

CBT will support travel expenses (up to 2000 euro per stay). Public transports (plane, train, bus, …) in tourist class will be used. Taxi tickets can be used when there is no alternative public transport. If the travel is conducted in own car, a fare of 0.19 euro/km will be applied.

1.2.- Accommodation and subsistence:

A minute up to 65 euro/day will be paid by common budget for training.

1.3.-Procedure

1.3.1.- Application

Candidates should submit an application form to partner 10. The application form must be signed by the candidate and the partner leader of the lab from origin. It also must contain date of starting and ending for the stay and objectives of the stay.

Candidates also must submit a memory of the work to be carried out (no more than 250 words).

Application form must be accompanied by a letter signed by the responsible researcher from the destination lab accepting the candidate for the proposed stay and by a contract signed by the candidate stating the amount requested.

Applications must be accompanied by an estimation of the travel costs. Applications that do not fulfill all requisites will not be funded.

Applications can be submitted during life of the project. It is recommended to apply during the first two months of every project report period and one month after the first project meeting.

1.3.2.- Evaluation and payment

Applications will be evaluated by the Training Committee (TC), composed by José Pérez, Dave Knox (or a delegated person) and John Dalton.

Once the application is approved by the TC, partner 10 will transfer to the candidate account a prepayment (80% of the budget for accommodation and subsistence, and 80% of the budget for the travel tickets which a copy is submitted). Once all documents necessary for certification are received by partner 10, the remaining budget will be transferred.

Applications will be evaluated at the end of month 3, 6 and 12 of reporting period 1 and 2 and months 2 and 6 of reporting period 3.

 

1.3.3. Documents necessary for expenses certification

Partner 10 (UCO) require the following documents for certifying budget for STS:

-Travel and accommodation invoices or tickets.  Invoices are preferable (mandatory for amount higher than 3.000 euro), they must contain: invoice number, date, name of the company and identification number of the company, VAT rate applicable and amount of VAT. If VAT is not applicable the law permitting this must be referred. Tickets must include name of the company, date, VAT if applicable or the term “VAT included”. Original boarding cards for flights and train tickets will be required.

A pdf copy will be submitted to partner 10, the candidate will keep a copy and originals will be mailed to partner 10. Tickets are necessary for certification.

-Memory of the activities conducted during the stay (no more than 500 words).

-A letter signed by the responsible researcher of the lab where the stay has been performed and informing that the candidate has conducted the stay and date of starting and ending.

-Certificate stating the candidate do not pay taxes in Spain (if applicable).

In case part or all tickets are not submitted, or other documents necessary for budget certification are not submitted, the amount that is not be certified will be reimbursed to common budget for training, if not, it will be charged to the project budget of partner where the candidate is working.

1.4.- Number of stays

Number of STS supported by CBT per reporting period depends on budget availability. As a general rule number of stays should not exceed more than one per year and person. Depending on the number of applications and budget availability more than one stay per contractor and reporting period can be supported. In case the number of applications exceed available budget, stays to be carried out in labs from project partner will have preference. In the case the number of applications excess budget availability the order of application will be used to determine which applications are funded. Applications that cannot be funded in a reported period can be reallocated in the next reporting period.

 

2. Training courses

Common budget for training will support organisation of a training course or workshop per reporting period. Objectives of training courses (up to a week) will be: 1) to train a number of participant researchers in technology necessary for project implementation; and 2) to train young researchers to prepare the examination for obtaining European or American Veterinary Specialties.

Common budget for training will support up to 10000 euro for organisation of each training course. This budget will support travel and accommodation for external experts to teach in the course, consumables, minute for teachers, etc. The organisers cannot charge a registration fee to the attendants. Common budget for training will not support costs for attendants to the training courses.

Procedures for application, evaluation, payment and certification are the same described above for training stays. Application form for course organisers must include objectives of the course, name of speakers, estimation of costs and date for the course.  Once the course is accepted by the training committee budget will be transferred to the partner who organises the course and this partner will certify it. In the case part of this budget is not certified by the organiser, it will be reimbursed to common budget for training. In case the amount not certified is not reimbursed to CBT, it will be charged to the organiser project budget to the next reporting period.

Common budget for training can support up to 3 training courses during the first and second reporting periods, and one course during the third reporting period. In the case the number of applications for organising training courses exceeds the number of courses that can be supported, number of attendants, length of the course and order of application will be considered to select which ones are funded. Applications that cannot be funded in a reporting period can be reallocated in the next reporting period.

3. Workshops

Workshops will be organised alongside with Consortium meetings.  External and consortium experts may participate to address topic related to the project. Common budget for training will support up to 10000 euro the organisation of workshops. This budget will support travel, accommodation and subsistence of speakers, conference room, coffee breaks, and other related costs. One workshop per reporting period can be supported by common budget for training.

 Procedures for application, evaluation, payment and certification are the same described above for training courses. Application form for a workshop must include objectives of the workshop, name of speakers, estimation of costs and date for the workshop.

The organiser partner will be responsible for budget certification. In the case part of the budget transferred for organising a workshop not certified by the organiser, it will be reimbursed to common budget for training. The amount not certified and not reimbursed to CBT, will be charged to the organiser project budget to the next reporting period.

In the case the number of applications for workshops exceeds the number of workshops that can be supported by CBT, the interest of the topic for the Consortium and order of application will be considered to select which one is funded. Applications that cannot be funded in a reporting period can be reallocated in the next reporting period.

 

Córdoba a 31 September 2012

 

Fdo. José Pérez Arévalo

Coordinator training program paravac project

 

 

 

 



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